Add a separate field for Equipment/Parts/Tools/Materials Used
Add a Parts/Tools Used Field, much like the notes field.
In our line of business we use all sorts of tools and do many runs for parts everyday, a place to input those aside from the notes field would be superb! Please and Thank You!
Thank you for sharing your idea, and allowing folks to have a forum to support and vote for it. We prioritize all suggestions with the most traction and support.
Great suggestions spread like wildfire. With enthusiastic support, this idea will become one of our upcoming feature releases, so please keep voting. :)
Jacqueline Churchmack commented
We are presently shopping around for another application that has this exact feature! We really wish ClockShare would look at developing this as we have been quite happy with your product. As the end user we would just need the ability to personalize the drop down list of what materials and amounts we would need to have added. Finally a report that would print the material selections and quantities per job selection would complete the needs for our company.
Matt's comment below would work for our needa as well.
Be able to schedule employees with a specific truck or piece of equipment. Jobs are frequently in contention for specific trucks, specific equipment (like a backhoe for instance) or tools. If the correct tools and equipment are not available and assigned the job cannot proceed. This is a major concern when scheduling.
I would like to have the ability to track the tools/materials/inventory that we have associated on each job/site. Being able to track how many tools an employee brings with them is very valuable for coordination.
JONATHAN MCINTEE* commented
We are looking and tool inventory apps and that can scan tools in and out of jobs. (a previous time tracking app had incorporated this but if failed on other fronts)
It would be great if clockshark nailed this one down!
I need to be able to add an additional charge to job for that particular day.
Here's my preferred setup:
A new "Materials" Admin page would have a list of predefined "Materials" similar to how "Tasks" are presented in the Admin section.
Each "Material" would have a "price per unit", "description/notes", and a checkbox for "Allow employees to adjust price". This checkbox would allow the employee to modify the unit price upon adding it to the job.
The Admin "Materials" area would also have a checkbox "Allow employees to enter custom materials". This would enable employees to enter materials on-the-fly in case it is not already in the predefined list.
In the Admin => Employees area, there would be a checkbox within individual employee details screen "Allow adding Materials to job".
* Employees / App
If the employee has "Allow adding Materials to job" option enabled, a new button in the "Time Clock" area of the app would be visible: "Materials".
Employees would click the "Materials" button to view a list of materials that have already been to the job they are currently clocked in to. Clicking one of the materials items in that list would allow the employee to edit those details - the same screen as "Add/Edit Materials" (below).
In the "Add/Edit Materials" screen there would be 5 fields: Material, Description/Notes, No. of Units, Price and Total.
The employee would choose from their predefined Materials list (or choose "Custom" and type the material name - if that option is enabled).
The "units" field would defaul to "1" but the employee would modify as required.
The "description/notes" field would be editable (but default to what was already predefined in the Admin area).
The unit Price would default to the predefine price for that material and be an editable field.
The Total field would not be editable and display the calculation of "unit" x "price". It would dynamically update when either "Units" or "Price" fields are modified. This field would just be for display and need to be stored.
The Price and Total would NOT be visible unless that product had the "Allow employees to adjust price" option enabled.
* Time Sheets
Material would be treated and displayed the same as the employees. ie. "Materials" would be visible at the bottom of the employees listed down the left side. Any jobs with materials added would be visible within that day. Similarly, when viewing "By Job" any materials would be visible under that job within that day.
"Export to QuickBooks" button would export the materials so they would be shown along with any time-based activity for that day, and invoiced as you normally would.
James Park commented
It would be amazing if a way to allocate material spend could be added to the functionality of Clockshark. Ideally automated (perhaps linked to a credit card or better yet, partner with suppliers such as Akzonobel etc etc to tick off purchases against jobs). This would give a complete and live picture of total job cost.
Would like to add the ability to, much like other people have suggested, add daily materials used to each job. As jobs and tasks are added though, this would include the ability to upload vendors, so our accountant can search expenses per vendor if needed.
Lynn Ohlendorf commented
Maybe it could be combined with "Add a separate field for Parts/Tools Used" which has already been suggested.
Ben Horn commented
Another optional selection besides Job and task. I would like another area to add equipment used.
Darcy Vaughan commented
Also could we change this from tool tracking to tool/equipment tracking to make it easier to find.
Darcy Vaughan commented
We charge for some of our equipment and this may be on an hourly, half or day rate. Calculating our invoice we need to have separate line items for work performed and equipment used.
- surveyor 8 hours
- GPS 4 hours
- ATV 2 hours
- chainman 8 hours
I'd use this for "materials used"...
Anthony Otero commented
inventory management for cpe
Could it be possible to incorporate a user customizable materials list grouped by category from which we could pick from to compliment the job costing
John Gallagher commented
Maybe as an additional feature like notes but labeled materials. might want a check box to enable disable for people who dont need it
Matt Berger commented
Our company hauls dirt/gravel to and from different job sites and need an easy way to track that material.