Schedule jobs without an employee - then add employees later
Within the schedule tool, It would be awesome if we could add jobs to the schedule and later apply an empolyee to the project. Currently the job requires an immediate employee to be assigned. Adding such a feature would allow a company to schedule the jobs and manage things easier for how my company runs. Just a thought I wanted to share.
Thanks for your suggestion, Cameron! I love to hear user input on how we can improve ClockShark for you.
Let’s let folks vote on your idea so we can consider adding it in a future feature release. If you have any other ideas or suggestions, you can let me know at email@example.com :)
Melissa Lambert commented
Could you create some place that we can keep a list of service that is outstanding, that needs to still be assigned to a technician and has not been given a date and time, yet?
When adding the API integration or with the existing Zapier integrations, it would be great if creating an unassigned shift (job on a specific day, but not assigned to anyone's schedule) as a possibility. This could reduce the chance for error as we have a lot of jobs at very similar addresses.
Josh z.Madson commented
I would like a place on the calendar that you could add future jobs that are not yet scheduled to a crew. We will have jobs scheduled out a month or two in advanced and not know who will work it. With that it would be nice if we could get a reminder as it approaches that a crew needs scheduled to it.
JONATHAN MCINTEE* commented
I believe adding Jobs can be done already without assigning an employee, and if you need to flag it for starting drop the schedulers name into the job or create an employee named "job start"
Hope this helps
Tim McDonough commented
Tentatively assign a job on employee schedule without publishing to their schedule
Sales Admin commented
Another voice for the ability to post jobs without assigning workers. Perhaps a Job Type = tentative which allows no worker assignments would help.
Cynthia Janca commented
Queue Job commented
-A job queue option for service companies.
-An option to click on the job through Admin. job tab to see who the history of that job. I know this is an option but it takes a lot of steps to get there. Reports, job, date, employee. I would like to see the history of the job in one to two clicks without having to enter a date range because sometimes I dont have it.
-A GEO ping on employees location where they clock in and out for lunch. Have employees clocking in at 30 minutes regardless of location, they have figured out there is a 14 minute ping delay. Exact time has this feature.
-The option to allow employees to see and edit jobs for other employees but not able to edit their own clock ins and outs. It's a combo feature right not. But I have a couple employees that switch their jobs around which is fine but they can then edit their own clock in/out and I don't want that.
The ideas you suggested are dumb.
Daniel Olsen commented
Would like to see a place where the owner/managers can add all jobs onto a specific day and allow the employees to pick there task for the day(s).
Make a box that will allow them to accept it where their name pops up beside once checked and no one else can check it once it has been check by another employee.
Also allow them to check a separate box at the end of the job showing completed.
I believe this will show Owners/Managers who are the go getters are and who pays attention to scheduling.
This will also help the owners be more remote and not spend their day traveling job to job to check on the completion of jobs.
Darcy Vaughan commented
A variation on this request. I would like employees to only be able to see the Schedule for a predetermined period of time which I set - i.e. - 2 weeks. Any modifications to the schedule which appear after this would NOT trigger notifications to employees and they could not see the schedule further out than 2 weeks (or whatever the predetermined time is).
Reasoning - We schedule things in advance and may tentatively assign an employee to the task. If it is several weeks in the future it is quite likely that it will be changed. Employees get cranky when they think other people are getting their work, but we need to begin working on schedules as early as possible. As vacation requests and new jobs come in, we need to adjust the schedule accordingly.
brad bouclin commented
I just asked about this. This is exactly what I am looking for as well. I have been using clockshark for almost a year and it works really well. I have now just started using the scheduling portion, but I don't want to specify what job goes to each employee. It would be great if we could add jobs, and then all employees can see what jobs need to be done, and can do them accordingly. I do jobs all over the city, so it would be best to have the employees do what is closest to them at that time.
Darcy Vaughan commented
I agree with this comment. I don't understand why the system requires you to immediately add an employee when I create a department. It seems like the system requires you to do things in an order that may not reflect how you do business.
The original comment seems to be the same issue but in a different part of the program.
Mike Webster-8742 commented
Have a seperaat calender with out employee names so jobs can be scheduled in the days with any names. Then a seperate Name & Job list that you can Drag & drop from