ClockShark Website
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Field Input for Scheduling for Administrators and Employees
Put a field in the scheduling that would let administrators put in notes, pics and files that could be seen by the employee and field for the employee to put notes and pics.
2 votes
AdminJT Abbott
(Admin, ClockShark)
responded
Hey Kevin, thanks for sharing your idea!
Just wanted to grab some more details here. The schedules do currently have an area for the admin to provide notes for the employee. And the employee can edit those notes if they have the correct permission, or they can just leave a note on their timesheets.
The only thing that we don’t have currently is the ability to add files/attachments to the schedule notes. So that would definitely be an improvement!
Is there anything else I am not understanding though?
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Admin only notes
Currently there is one type of note, which is viewable by both admins and by employees. It would be nice to have a second type of note available, ONLY viewable by admins. This would allow admins to make confidential notes for that employee's entry for that day, that may contain sensitive information which that specific employee is not privy to.
(I posted this new idea recently and for some reason it was moved to a comment on a completely different idea that was not at all what I am suggesting here)
4 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey again! That was me that merged your idea with the other idea so I might not be fully understanding this. I know you want the idea of an “admin only” note that they could view on the timesheets.
Would this be attached to the employee’s shift itself, or as a standalone note with no time associated with it. Almost like you could just put an admin only sticky note on the timesheets page. Something like on the 1/31/2020 timesheet for John Smith “John’s car broke down today, he won’t be in till 3 pm.”
Or would you like an admin only note that could be both associated with or without a time segment? Thanks for more information!
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Admin flags
Allow admins an option to flag individual days for specific employees with customized alerts, and have these flags be searchable. For instance, every time an employee is late, an admin could create a flag with an alert using the keyword "LATE". The admin could then search through a specified date range to find all instances where this flag had been added to the employee's times.
4 votesHey there, thanks for sharing your idea, and allowing folks to have a forum to support and vote for it.
We are currently in the process of building a report that does something very similar. This report would be able to give you all the notifications like “late in”, “missing clock out”, “out of bounds”, etc. for certain employees and days.
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I would like to only have certain Team Members on the schedule.
Not all of our employees are scheduled for jobs. Some of them are in the office and some are activated just to see other's schedules and make edits. I would like to hide certain employees from the schedule so the schedule looks cleaner.
2 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Allison, thanks for sharing your idea with us!
That is a good idea and selecting “defaults” around other parts of the website could be a good addition as well. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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PTO - able to enter in hours and minutes
We run a 7.6-hour day and no rounding of hours, but I can only allocate annual leave, sick leave and unpaid leave in increments of 30 mins, so I cannot enter this time off correctly. If an employee becomes sick part way through the day, I will have to add some minutes to there day to be able to enter sick leave and have the hours equal 7.6 – tedious work.
I would like to have time off to allocate hours and minutes.
1 voteAdminJT Abbott
(Admin, ClockShark)
responded
Hey Ray, thanks for providing your feedback to us!
We are going to be rolling out 15 minute increments for the PTO selection soon to better work with rounded time which I know won’t solve your issue.
With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. Let keep the votes coming and we will build this!
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Term or Layoff dates
We would like to be able to add an employees "term" or layoff date to their profile when they are deactivated, not just deactivate an employee without crucial information.
3 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Gina, thanks for sharing this idea with us.
This could be a great way to have a quick record of when certain important events happen. We prioritize everything based on the amount of support it is receiving, so please keep voting!
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Saving filters
When applying filters,make a way to save your filters. After applying filters, when you click on something else in ClockShark then go back you need to make your filters again.
4 votesAdminJT Abbott
(Admin, ClockShark)
responded
Thank you for sharing your idea, and allowing folks to have a forum to support and vote for it.
I know I would use this a ton and I think this would be a really valuable resource for lots of companies. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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Allow me to edit a start time while the employee is clocked in. It would save me having to keep a paper trail until the end of the day.
Allow me to edit a start time while the employee is clocked in. It would save me having to keep a paper trail until the end of the day.
197 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey everyone, thanks for all the votes and comments for this idea!
This idea in particular is a little tricky because it is a big change that can affect lots of aspects across the entire platform. But as we grow we will continue to assess the ways that we can meet the needs of our users.
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Invoice
If this had the ability to make an invoice that integrated with Quick Books that would be awesome. Right now we have to use a separate ap for that.
4 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey everyone, thanks for all the votes and support for this idea.
I think this would be a really valuable resource for lots of companies. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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Pay Rate Report. I would be nice to be able to see a summary of the pay rate by week group by job.
I would like to be able to modify more the pay rate report. I would like to see the total expenses on all jobs in a week in one report. Currently i have to print out a few pages to see it.
1 voteAdminJT Abbott
(Admin, ClockShark)
responded
Thanks for sharing your feedback and idea with us. I think a quick summary to track the total cost on a set of jobs across a date range would be really valuable.
With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. Let keep the votes coming and we will build this!
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Notification that all exported time records have been sent to Sage
It would be helpful if Clock Shark would issue an e-mail notification to the employee who did the timecard Export to Sage when all the records have successfully been transferred to Sage Daily Payroll. As it currently is, you have to give the process time and then keep checking in Sage to see if it seems like everything is now there.
1 voteAdminJT Abbott
(Admin, ClockShark)
responded
Hey Karen, thanks for sharing your feedback and idea!
That definitely sounds useful. Since we partner with a company called Ryvit to help with this integration, there are some extra steps that may be required for something like this to happen. But I think worth exploring.
With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. Let keep the votes coming and we will build this!
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Summarize the Jobs worked on Employee Details
The Job Details report has a summary section at the end of the page for each Job that shows the employees who worked and the total hours each employee worked for that Job. I would love to see the same level of detail on the Employee Details report that would show the number of hours the employee worked for each Job for that date period. As a small company I have to manually accumulate the employee hours worked for entry in each Job's invoice and then input them into an Invoice. Having the total hours worked for each Job would…
6 votesHey everyone, thanks for continuing to support this idea. We are looking at creating some new reports and possibly updating the Employee Details one as well.
Please keep the support coming!
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Gantt Chart option for scheduled hours vs. actual hours
gantt chart burn down from estimated hours for future customer scheduled base on hours coming in everyday
2 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Ben, thank you so much for providing this idea and letting others have an area to comment and vote!
I can definitely see how this would be useful for lots of companies. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. Let keep the votes coming and we will build this!
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Day of the week next to date on edit time sheet page
Where you go to edit employee time sheet, I'd like to see the day of the week next to the date. It's for a specific situation but I think it would be nice to have in general.
2 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Kim thanks for the email explaining the use case behind this idea, it definitely makes sense!
We do get lots and lots of ideas so we tend to implement the ones with lots of votes, so as this gains more votes we can get it added.
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Can you add a button to jump from one employee to the next one from within the window where we edit the daily or weekly timesheet?
Can you add a "jump" button that allows us to cycle through our employee list from person to person from within the time sheet individuall editing window? This would speed up our daily review of labor entries by allowing us to proceed quickly from one employee to the next. Perhaps in addition you could create an option to choose a specific employee from a drop down list allowing us to jump out of listed/alphabetical order in case we need to reference another person on the same team?
7 votesAdminJT Abbott
(Admin, ClockShark)
responded
Thank you for sharing your idea, and allowing folks to have a forum to support and vote for it.
I think this would be a really valuable resource for lots of companies. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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When an employee completes a job/task can they mark as complete or put a checkmark or have it disappear from their schedule?
When an employee completes a job/task can they mark as complete or put a checkmark or have it disappear from their schedule?
3 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Haley, thank you for sharing your idea, and allowing folks to have a forum to support and vote for it.
Just to get a little more information, would you like a checklist inside the job that the employees can use or customize and check off their duties? Or do you want them to actually check off the job/task, or possibly both solutions? Thanks for the information!
We prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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Mark job site locations on the clock in/clock out map
It would be very helpful to show the location of active jobs on the map showing employees clock in and out pings. As of right now, in order to verify that employees are not clocking in or out off site, if I'm at all unfamiliar with the exact location of a job, I need to search the job address on google maps on a separate screen, and compare that to where the employees clock in and out pings are on the ClockShark map. GPS fencing is already a thing, so I imagine showing the location of jobs on the actual…
3 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey there, thanks for sharing this idea and providing others an opportunity to vote with you!
This is something we already tackle with our GPS fencing! While we don’t show the fence all the time (which might be your request) we do show the fence if the employee leaves it. If you enable the “out of bounds” notification as well as the GPS Fence for that job, we will check if your employee clocks in, clocks out, or leaves the GPS fence while they are on the clock. Any time they do, there will be an “out of bounds” notification which you can click and will show the GPS fence with respect to their clock outs.
The idea is to only show you the fence when something goes wrong, that way the map is cleaner and less cluttered. You can see this in action here: https://help.clockshark.com/en/articles/2944415-how-to-use-the-out-of-bounds-notification .
Let me know…
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Different Geofence shapes
Please allow geofence's for be other shapes than just a radius. We work in the powerline indusrty. our jobs are miles long but only 500' wide
3 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Jim, thank you so much for providing this idea and letting others have an area to comment and vote!
I can definitely see how this would be great for your industry. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. Let keep the votes coming and we will build this!
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Add a user who can manage and view (bookkeeper or other) but who doesnt use clocking in/out and therefor, is not a billed user each month.
Instead of having to give my admin log in to a bookkeeper or to another non-clocking in/out user AND instead of me having to print and send reports to a manager who doesnt clock in/out or to a bookkeeper - allow us to add a "manager" type user who can see info, reports etc. but who we dont have to pay for each month as fi they were clocking in and out.
6 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Selah, thanks for sharing your idea, and allowing folks to have a forum to support and vote for it.
I think this would be a really valuable resource for lots of companies. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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Select multiple employees at the same time to change schedule or drag to new time
I cannot select multiple employees on the same day of the calendar to update their task. If a project changes and I have three people on the project I have to go in to each of their tasks and update individually. As such I cant select multiple employees and drag them at the same time
10 votesAdminJT Abbott
(Admin, ClockShark)
responded
Hey Maya, thank you for sharing your idea, and allowing folks to have a forum to support and vote for it.
I think this would be a really valuable resource for lots of companies and should definitely be a part of a future scheduler update. With limited work time and lots of ideas, we prioritize all suggestions with the most traction and support. With great support, this idea will become one of our upcoming feature releases, so please keep voting!
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