Company Cost Time EXPENSING
Ability to enter 'Work time' on a piece of company equipment as an expense and vs. having it designated as a 'Client Job'. Currently, ClockShark requires all time to be billed to a client JOB.
This is an issue as we have Electricians, Labors and Mechanics who will work both on Client Jobs and thier time charged to said client jobs in SAGE, but then these same people will be doing 'Administrative' work for US the employer and the time spent working here actually needs to be billed to 'Equipment Maintenance' or 'Employee Training' or 'Administrative Costs'. This gets expensed entirely different on the accounting side (Sage) in our case, with 50+ employees a random notation in the notes field to be reviewed after import is totally useless and creates too much possibility of an accounting error to correct.
Hey Duane, thanks for reaching out to us and providing your feedback as well as explaining your workflow.
So if I am understanding you correctly, you have some workers (electricians, laborers, mechanics, etc.) that will both track time for a client job, but also for “company time” which could involve administrative work, maintenance work, etc.
I think the most straightforward solution would be to create new jobs called “Company Time”, “Administrative Work”, or something along those lines. Then when these workers are switching into this kind of work, they can switch to this Job on ClockShark as well and all the time would be correctly allocated.
If this doesn’t work, maybe because it happens periodically throughout the day and they don’t have time to switch, you could still create these as jobs and manually enter in the time. How you get the correct amount of time would be the issue here. But we have lots of companies that will create Jobs for pieces of equipment that people work on and maintain. Or some companies create this equipment as ClockShark Tasks depending on how their billing works.
If I’m not understanding something the right way, please correct me. I want to make sure we can help you if we can, and if not I would love to know exactly what we could add to help you. Thanks for any additional information!